A/T wanted a fleet management system that could integrate with “what we operated and as we were scaling up,” says Mark Hagedorn,with Valerie Karpowicz,who manages operations. The fleet has grown from three trucks in 2006 to 55 company trucks and 12owner-operators today. “BOLT was our solution,” Hagedorn says.

Growing Together

BOLT powers A/T Transportation as it scales up in size, capability

You don’t have to be big to think big. When Mark Hagedorn started A/T Transportation in 2006, it was with three trucks and five trailers. He had a niche—as the logistics manager for a large furniture manufacturer, he knew the industry’s hauling needs, and he could talk the talk. So when a friend suggested he start his own trucking company with furniture manufacturers in mind, he said to himself, “Why not?”

“Actually, it was a little more than that,” Hagedorn said with a smile. “I did know the industry and logistics very well. I knew we could become a preferred trucking company and grow the business.”

Grow A/T did. By the fall of 2008, the company was up to 18 tractors and hauling for several furniture manufacturers. It was putting its location in Indiana (The Crossroads of America) and reputation for excellent service to good use, with routes primarily in the south. It also started tracking its trucks and shipments, installing PeopleNet systems.

Two years later, with 20 trucks, the company decided it was large enough to engage in a fleet management system. After a false start with a company that could not integrate well with PC*Miler, A/T found BOLT System. “A lot of companies our size don’t think a fleet management system can be cost-effective on a smaller scale,” Hagedorn said. “But the people at BOLT see things differently. They can work with smaller players as well as the largest companies. We’re glad we found them.”

According to Hagedorn, A/T wanted a fleet management system that would work with “what we operated and as we were scaling up. We wanted automated dispatch, fleet visibility and timestamps, and payroll consolidation,” said Hagedorn. “BOLT was our solution.”

Now running 55 company tractors with 12 owner-operators, the company is still dedicated to furniture hauling. It has nearly 200 trailers, about 25 percent of which are used in drop-and-hook operations. Deliveries are still concentrated in the south, but A/T does make runs to the West and East coasts.

Valerie Karpowicz oversees many of the company’s operations including integrating BOLT into A/T. “BOLT’s implementation plan was excellent and the ramp-up was smooth and quick,” she said.
“When we started with BOLT, we pushed out loads to our drivers—each trailer load could go to one destination, or it could have up to 15 drops,” Karpowicz continued. “As we grew with BOLT, we transitioned to the driver requesting their load, and we would update that delivery with backhaul information.

We had a complete route plan.” Since each delivery is time-stamped (drivers push “arrive” in their ELD, then “depart”), visibility, and documentation through BOLT helps A/T properly assign driver pay. “When we run deliveries, our drivers also unload the furniture. They are compensated for that activity and it’s easily tracked,” said Karpowicz. “When the truck is off to the next stop, we can see how we’re progressing and if we’re on time. We can let customers know of any deviations.”

BOLT is also integrated with EDI which helps the dispatch team accept or reject loads tendered from A/T’s customers. In addition, A/T has a brokerage department, and through BOLT is able to track shipments with outside carriers. Customers get full visibility and status on loads via BOLT’s Customer Portal. Since BOLT integrates with QuickBooks, customer billing and driver payroll is streamlined. “As soon as a delivery is made, we can take a picture and send the image of the bill of lading, along with he invoice,” said Karpowicz. “And since we outsource payroll, our drivers’ miles and delivery pay are automatically sent to our service.”

According to Karpowicz, the reports BOLT generates have been helpful. “We can plug in time-off requests for our drivers, so when we’re assigning loads, we never inadvertently send a load to a driver scheduled for vacation. BOLT automatically cross-checks. What’s more, we do RPM (rate per mile) with BOLT. We can run reports at any given time to see where we are efficient and profitable, and where we might be lagging. Some lanes, for example, will be higher paying and have easier-to-find backhauls than others. Or there might be more congestion, so deliveries take longer. This information is powerful.

If you don’t know how you’re performing on routes, you can’t perform financially. It allows us to adjust our rates accordingly.” Trailer tracking is also integrated into BOLT. Previously the company used Excel spreadsheets to assign and track trailers. “It was the manual entry. Keeping track was not easy,” said Karpowicz. “And since we were doing a lot of drop-and-hook, some customers were keeping trailers longer than they should. With BOLT we have visibility: if a customer holds a trailer longer than the days allotted, we can charge a rental fee.”

Recently the company began to integrate with BOLT’s maintenance module, which allows A/T to track equipment repairs. “By entering the maintenance invoice, we can easily see what it costs to run our tractors and trailers,” said Karpowicz. “This will help determine our true cost-per-mile and overall life-cycle costs, and the ‘sweet spot’ for when it’s time to turn in our vehicles for trade.”

Karpowicz
Valerie Karpowicz: “BOLT’s implementation plan was excellent and the ramp-up was smooth and quick.”

While A/T has a stable driver pool, thanks in part to a family atmosphere, recruiting new drivers is a continuous program as the company expands. BOLT helps here, too. “We can develop runs for our new drivers, based on where they’re located which will allow them to get home more often,” Karpowicz said. “Plus we can show, based on our BOLT reports, how other drivers in those lanes make out in miles and pay.

Drivers have a great feel for what they’ll be doing for us, how often they’ll get home, and their expected pay.” Information is power, according to Hagedorn. “BOLT is helping us run our business more efficiently and profitably,” he said. “That goes from route planning, through to driver payroll and everything in between. BOLT knows our business—I like dealing with people who have hands-on experience. They were once in our shoes, too—the founders ran a small trucking company—so they know what’s important to their customers. We’re glad we found them.”